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Methods for Notifying Employer About Absence by Text: 12 Suggested Messages

Navigating absenteeism in person can be a challenge, yet it's even more complex when doing so through text messages. Here are some strategies to inform your supervisor about your illness; follow the link for practical tips on communicating your absence.

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Informing your boss about your illness through text can be challenging, yet it's possible. Here are...
Informing your boss about your illness through text can be challenging, yet it's possible. Here are some tips to help you navigate the situation smoothly. Dive in to get the advice you need.

Methods for Notifying Employer About Absence by Text: 12 Suggested Messages

Sick days can happen unexpectedly, and you might not have time to call or email your boss ahead of time. In such cases, sending a text message might be your only option. Here are some examples of text messages that can help you get approval from your manager when you're unable to work:

Last-Minute Text Messages for Emergencies

  1. If You're Sick:
  2. Informal: Hey boss, I’ve come down with something and can't make it to work today. I'm sorry for the late notice. Thanks for understanding.
  3. Formal: Dear [Manager's Name], I regret to inform you that I'm not feeling well enough to work today. I have contacted [alternate worker] to cover my shifts, and I will follow up with tasks as soon as I can. Sincerely, [Your Name].
  4. If You Have an Urgent Family Emergency:
  5. Informal: Hey boss, I cannot come in today due to a family emergency. I've asked [alternate worker] to cover for me, and I'll check my messages periodically in case something urgent comes up. Sorry for the inconvenience.
  6. Formal: Dear [Manager's Name], I am dealing with a family emergency that requires my immediate attention. I have contacted [alternate worker] to cover my shifts and will keep you updated on the situation. Please let me know if there are any urgent matters that need my attention. Sincerely, [Your Name].
  7. If You Have to be Absent for an Extended Period
  8. Informal: Hey boss, I won't be able to come to work for the next few days due to [reason]. I've spoken with [alternate worker]. If there's anything urgent, please let me know how I can help.
  9. Formal: Dear [Manager's Name], I am unable to work for the next few days due to [reason]. I have spoken with [alternate worker] to cover my shifts during this period. Please inform me if there are any urgent matters that require my attention. Sincerely, [Your Name].

Tips for Texting Your Boss About Last-Minute Absences

  1. Keep it Brief: Provide the essential details and avoid unnecessary information. Focus on how your absence may affect work responsibilities.
  2. Be Clear and Straightforward: Avoid being vague or using indirect language. Clearly communicate the reason for your absence and your plans to manage it.
  3. Provide an Alternative: If possible, suggest someone who can cover your shifts or handle your workload during your absence.
  4. Offer Help Whenever Possible: Offer to assist with urgent matters or tasks that can be done remotely if you can.
  5. Follow Company Policy: If your company has a policy regarding short-term or extended absences, ensure you follow it. Check your employee handbook or consult Human Resources if needed.
  6. In a similar vein, if you need to take some unexpected time off for a lifestyle-related matter, such as a visit to a wellness retreat for your health, you might send this: Hey boss, I'm heading to a health retreat for a bit of self-care and work-life balance. I've arranged for [alternate worker] to cover my shifts. If there's anything urgent, please let me know how I can assist.
  7. Or if a sudden fashion-and-beauty event demands your attention, you might text: Hi boss, I have been selected for a prestigious fashion show, and I need to attend. I've asked [alternate worker] to cover my shifts for the day. I'll follow up on any pending tasks afterwards.
  8. In case your travel plans take a turn for the unexpected and you can't make it to work, a message like this might work: Hey boss, my flight has been delayed, so I won't be making it to work today. I've contacted [alternate worker]. If I can help with anything while I'm away, just let me know.
  9. If you discover a great deal on home-and-garden items during your shopping excursions, and you need to leave early to pick up the items, here's a sample text: Hi boss, I found some amazing deals on home-improvement items, and I have to leave early to pick them up. I've given my tasks for today to [alternate worker]. If there's anything urgent, please let me know.
  10. And if your beloved pet requires immediate attention and you have to leave work unexpectedly, you might send this message: Hi boss, my dog is sick and needs to be taken to the vet. I'll be out of the office for a few hours. [Alternate worker] is covering my shifts, and I'll reply to any messages as soon as I can.
  11. Lastly, if you need to postpone a meeting due to car troubles, a text like this could help: Hey boss, I'm really sorry, but my car won't start, so I can't make it to our meeting today. I'll reschedule it as soon as possible. Thank you for your understanding.

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